Α. RESPONSIBLE PERSON FOR DATA 

A.1 4M S.A. Advanced Software Engineering Systems (hereafter referred to as "The Company"), headquartered in Mykinon 9 st., 15233 Chalandri, Athens, Greece, EU, tel.+30 210 6857 200, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. and legal representative Mr. S. Papathanasiou (Managing Director) is responsible for processing your data. 

A.2 The Company has designated a Data Protection Officer and you can contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. for any matter concerning your rights. 

B. GENERAL PRINCIPLES RELATED TO GDPR 

B.1 The information you may request, as well as the information contained in this document are provided free of charge, on the condition that they are well founded, not excessive and non-repeatable. Otherwise, the company may charge you at a reasonable cost or refuse to provide the information of your request. 

B.2 If the company has any doubts regarding your identity when applying for the exercise of your rights, it may request more information in order to confirm your details and process your claim. 

B.3 The Company will respond to your above-mentioned rights within one (1) month after your request or four (4) months in some special cases (i.e. a complex request with a high degree of difficulty or a large number of requests etc.). If the Company has legitimate reasons as defined in the General Privacy Policy (GDPR 2016/679), it may refuse to provide information. In the event of a longer delay or if you believe that your right is being violated, you have the right to submit a complaint to the supervisory authority at the following address: Personal Data Authority, Kifisias 1-3, PC 115 23, Athens, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. , tel. 2106475600. You have the right to withdraw consent by submitting a request to the Privacy Officer at the following email address: This email address is being protected from spambots. You need JavaScript enabled to view it.. 

B.4 The effective protection of personal data requires the the detailed definition of the rights of the persons subject to the data. The General Privacy Policy refers to the provision of information in a "concise, transparent, comprehensible and easily accessible way" using clear and simple wording. Information can be provided either in writing or in electronic form. 

C. PURPOSE OF DATA PROCESSING 

C.1 Partners - Customers - Suppliers - Employees 

For the active customers, suppliers and partners of our Company, the purpose of processing your data has to do only with the execution of the contract between us and the compliance with the tax legislation. Legal basis is the execution of the contract between us and the law compliance. The retention time of your data is the one set by the tax legislation and will be deleted just after it expires. 

C.2 Candidate Partners - Customers - Suppliers 

As far as prospective associates, customers and suppliers are concerned, we do know that your personal data (name, telephone, e-mail, address, etc.) you have provided to our Company over a digital or printed communication form, e-mail , telephone etc, aim at investigating the possibility of collaboration or transaction between us. The legal basis has to do with serving the legitimate interest of our company to enter into a trade agreement with you. The data retention time is 12 months and will be deleted after it expires. 

C.3 Candidate Employees 

Receiving your resume as potential candidates aims at evaluating your ability to engage with our company on the basis of your consent. Shelf life is 6 months and will be deleted after the expiration. 

C.4 Data Transfer Outside Company 

Transferring your data outside your Company is allowed if required by the Law (Labor Inspectorate, Insurance Agencies, Tax Offices, etc.). Also to the IT, network and computer software technicians, providing IT support, as well as to any third parties that cooperate with the company with respect to its smooth operation (i.e. with accountants, transport companies etc.) 

D. RIGHTS 

D.1 Right to information 

You have the right to request the provision of information to our personal data that we keep after having collected by you. 

D.2 Right of access - correction 

Our company is required to provide you with access to the data we hold on which you are interested in, as well as to confirm whether or not your data is being processed, the purposes of the processing, the data categories, the recipients etc. You also have the right to request the data correction if they have been changed or entered incorrectly. 

You retain the right to complain to the supervising authority in case that the existing information has not been provided on your own and you realize the existence of a profile and an automated decision making. 

D.3 Right to oblivion - deletion 

It constitutes one of the flags of the regulatory reform effort. 

In the event that your personal data is not necessary for the purpose of collecting it or if you judge it unlawfully, you have the right to request its full or partial deletion. The company in a period of one month or four (4) months in special cases (eg a complex request, a high degree of difficulty, a large number of requests etc.) is required to respond to your request. If you are unable to delete, you have the right to file a complaint with the supervisory authority (Personal Data Authority, Kifissias 1-3, PC 115 23, Athens, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it., tel. +30 210 6475600) or appeal. 

In the event you think that your personal data is being processed illegally but you do not wish to be deleted due to a possible legal claim, or you dispute the accuracy of your data or you believe that your rights override the processing grounds by the Company, then you have the right to request the restriction of your personal data processing (quantitatively, in time and with regards to the processing purpose). 

You have the ability to oppose the use of the data processed by the Company for marketing purposes, and particularly regarding the creation of a marketing profile. 

D.4 Portability Right 

You have the right to receive and transfer your data to a third party without any objection from the Company as well as upon your request the possibility of a direct transmission without your own mediation. 

E. DATA SECURITY - WARRANTIES 

The Company takes all the necessary technical and organizational measures to protect your data as defined by the law and solely for the above purposes. 

The Company will not promote your personal data, except in those cases that it might be required by the law (Tax Office, Insurance Companies, etc.) and/or by the providers supporting the Company's information systems. 

                                                                              Latest Update 31/08/2018